Embedding Documents in SharePoint

Embedding Documents In SharePointWord, PowerPoint, Excel, Visio, and PDFs can be embedded into any web page or SharePoint page using Office Online and OneDrive functionality.  This is very useful for:

  1. Quickly updating web page content- The embedded document will reflect immediately all changes made to the primary document.
  2. Make important documents unavoidable
  3. Create highly customized informational pages without any SharePoint customization- Just make your embedded document the size of the entire window, and you can use Word or PowerPoint to design the page.
  4. Display the documents in a very visual way.

Embedding documents with OneDrive

Embedding documents with OneDriveWhether you have the personal or professional version of OneDrive, embedding documents is very easy.

  1. Open the document you wish to embed in Office Online.
  2. Click on File, Share, and Embed.
  3. Select the size of the embedded window
  4. Copy the code with Control + V

You can paste this code on any website or SharePoint site.

Embedding WordEmbedding Word and PowerPoint documents with SharePoint

  1. Upload your document into a document library
  2. Click on the Ellipsis to pull up the preview of the document.
  3. Click on the menu in the preview pane
  4. Click on Embed Information and copy the code.

This code can also be copied into any webpage.

Excel, Visio, and PDFs can also be embedded though with a slightly different methodology.  See Microsoft’s article for detailed instructions.

Placing the code in SharePoint

The easiest way to paste this code into SharePoint is with the Content Editor web part.

  1. Navigate to the page on which you want to place the embedded document
  2. Click on the gear and select Edit Page
  3. Put your cursor on the page where you want the document to be visible and select Web Part under the Insert tab
  4. Choose the Content Editor web part under Media and Content
  5. Click on “Click to add new content” and then choose embed code under the Insert tab.
  6. Paste your embedding code and click ok.

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